Any time of year is a busy time for a small business or a budding entrepreneur. With the run up to Christmas it could prove to be an extremely busier time.
A virtual assistant is a perfect pair of helping hands to provide your business an extra aid in times like these.
There are many things a virtual assistant could do for you but it’s best to work out tasks or projects take up your most valuable time and at the same time are tasks that could be passed to someone else to ease the pressure from you.
What could a virtual assistant do for you?
- Social media management
- Diary management
- Follow ups and bookings
- Newsletters and email marketing
Check your emails and inbox
How much time do you spend checking back to your inbox and then getting drawn into reading junk mail or responding a bulk of emails that actually all asked the same question?
How much time is taken up by you checking and responding to emails that could be used much more wisely and adding value to your business?
Having a virtual assistant check your emails throughout the day will ease this pressure from you. They can alert and forward you emails that they are unable to respond to without your guidance (perhaps in time they will be able to know how you like your emails done) and send them to you at set intervals during the day, as to not disturb you.
If you spend a little time at the beginning with your virtual assistant, they can set up some template responses so they know how to respond to certain types of emails and not have to bother you.
Social media management
This is often a very time-consuming task for one small business owner, and a task that gets forgotten or left behind when there’s not much time to allocate. This can be detrimental to your business growth as online marketing is a definite necessity if you’re wanting to see your business grown and fit with competition.
If you’re worried about someone taking on this task as you believe that you have the business ‘voice’ and are unsure on the tone that a VA would use, spend time with them initially making notes on how you’d like it to run. A virtual assistant who specialises in social media management is a very valuable tool as they would have gained the knowledge and kept up to date with trends and the latest news…. Social media moves very quickly as is an ever growing market.
You could agree on a schedule that happens daily, agree on the platforms that are to be used and ensure that you’re happy with the content that is being used… But learn to let go and let an expert take this task from you.
You will be amazed at how much time is given back to you by not having this task to think about!
Imagine the scenario – you’ve come to work Monday morning and you know you’ve got a busy week ahead. A quick call or email with your virtual assistant and they could give you a running of order how you are seeing, what calls you’ve got to make and how your day is looking. Simple. No need for you to route through your emails trying to find the address of where you’re meeting for lunch. No need to spend time sifting through text messages to find the number of the new contact you’ve got to ring at 2pm… it’s all there in an email for you.
This process could be done on a daily or weekly basis if you had a VA to hand.
Follow ups and Bookings
Following on from the many emails and calls you get on a weekly basis, your virtual assistant could be scheduling new meetings or following up on enquiries that you’ve received. If you’re a small business owner, you won’t have time for everything. Small tasks like this are easy to pass over. You have the control when all details are passed back to you and you can see what meetings have been booked or who needs an extra phonecall to keep them sweet. But having that first step of the process taken away from you will free up a lot of time.
Email / marketing newsletters
You have a list of customers and potential customers, you have a list of people that have contacted you through social media or general enquirers … So use this list to reach out to deliver more sales.
You know it’s a task that should be done regularly and one that often shows good results – but not having the time pushes this important task to one side. Time for a VA to step in and manage this for you!
Newsletters can be designed, templates made for ongoing communications and then various content added on a monthly or quarterly basis to engage with those potential new sales.
You could ask a VA to set up a sales funnel for you so when someone makes an enquiry, an automatic email is sent to them which is then followed by further emails down the line to keep their interest.
Don’t’ try and do everything yourself. Small businesses or entrepreneurs often struggle with time management and become stressed or worn out from trying to do too much themselves.
All these tasks are jobs that a virtual assistant could do for you.
Here at KJP Creative we offer structured packages to make the process swift, easy and affordable. Pay for the time you need an assistant – that’s all!
If you’d like to find our more, get in touch for a free consultation.